Thank-You Letter Template for Hospitality
Example 1: On Business Trip
Company Name or Letterhead
City, State Zip
City, State Zip
Thank you so much for our warm reception and your gracious hospitality on our recent Malaysian tour.
Without your advice and constant attention to detail, we would not have enjoyed ourselves nearly so much. Your rapport with the business community was obvious as you were able to provide introductions to all the distributors we wanted to meet.
But more than the business arrangements, you were so considerate by helping us make the best use of our limited time to see the country and learn more of the Malay culture. Taking us to dinner all three evenings at the most elegant restaurants, I’m sure, took you away from your family. Please express our appreciation to them also for allowing us the extra time to visit with you and your colleagues.
Would you please plan on letting us show you our state when you attend next year’s NTS convention here? Thank you again for such an enjoyable, as well as profitable, time with you in your country.
Bill and the MicroNTS Crew
Example 2: School / Educational Orientation
On behalf of the Lopro project team, I want to thank you for the time you took to organize and host our tour of your plant on October 8th. The informative tour and stimulating commentary made valuable use of our limited time. Special thanks are in order for scheduling Mike Wilson to answer questions and for providing our lunch at the plant cafeteria.
The visit helped our co-op trainees to understand that through education and hard work, opportunities for career success are available to them. Additionally, our students who are studying engineering and computer science found the tour particularly meaningful.
Again, thank you for making our visit a memorable and encouraging experience for all of us. You can be sure the communities and families of these students will hear of your hospitality.
Example 2: Networking Reunion
The reception for Dr. Horace and his wife provided just the opportunity I’d been wishing for to renew all my acquaintances with Universal. Some of the attendees I met for the first time, of course, because you have continued to lead Universal to success after success–all of which require additional staff. I must say, after having talked with some of them at length, you have hired some of the best in the industry.
But the most enjoyable part of the evening was swapping “remember whens” with familiar faces. It was so thoughtful of you to invite my wife also. Because she had accompanied me to so many company functions in the years I was with you, she met and visited with nearly as many old friends as I did.
Let’s not let the renewed relationship lapse again. Could we count on meeting you for dinner at Tony’s the weekend of June 6? I’ll phone you later in the month to see what your schedule looks like.
Example 3: Thanks for Entertaining on Business Trip in New City
SUBJECT: Florida Hospitality
Harvey, just a note to say thank you for your hospitality while I was soaking up the sunny southern atmosphere and doing my homework in learning to fine-tune a MOG system. Do tell your wife thanks for giving up her evening alone with you and joining us for Tuesday night’s “fiesta.”
Please let me repay the favor when you’re out our way next fall; I know of a skeet-shooting range you would enjoy. If you let me know a day or two in advance, I’ll make the arrangements.