Sample Volunteer and Community Service Thank-You Letters

Do you want to extend thanks to a member of your community or church for their efforts? Here are some sample thank-you note templates you may use for inspiration in thanking your valued volunteers:

Company Name or Letterhead
City, State Zip


City, State Zip

Dear Mr. Mendel:

On behalf of the City Theater Group, I want to express our great appreciation for your efforts and those of your staff in making available the Harstone Recreation Center for our productions during our own building renovations.

I know your generosity in making the center available to us was not without personal expense to your own organization. The utility bills increased because of our rehearsal and production time, as well as the expense of janitorial work.

As a very small token of our appreciation, we are enclosing 10 lifetime complimentary memberships for distribution to your senior executives or anyone within your organization especially involved in arranging our temporary use of the building.

In addition to enjoying the theater’s productions, we hope you also gain personal satisfaction not only in helping to minimize our own renovation difficulties but in providing a way for the entire citizenship to continue to enjoy the arts. Thank you. We trust the community will remember over the years your generosity of spirit.


Hope Cosco

City Theater Group

Thank-You Letter for Volunteering / Donating Time

Dear Ray:

I know you have expended a great deal of personal effort in serving on the various top committees and task force of the International Business Committee of the Chamber of Commerce during the past six years.

To thank you adequately is impossible. You spent long after-business hours on various projects, sacrificing your personal time for the greater good of our citizenry. You took great care to see that members followed protocol in each situation and that no other board members felt slighted by the decisions made. Finally, we appreciate your invaluable business expertise and personal communication skills that brought pivotal contacts into our network for mutual benefit.

I do hope you have gained some inner satisfaction in knowing through your efforts you have made the city a better place to live and work.

Thank you sincerely for all the wholehearted assistance.


Mayor Robertson


Thank-You Note for Baptism

Thank-You Note for Holiday Church Service

Thank-You Note for Donation


I like to climb mountains, read Nietzsche, and explore the West Coast.

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