Thank Your Volunteers & Community Service Leaders With These Thank-You Letters


Give Them Thanks or Give them Money

Do you want to extend thanks to a member of your business, community or church for their efforts? Yes, you do.

Volunteers are invaluable to many organizations. By offering their time and resources, a Volunteer is an often overlooked yet essential part of all types of businesses and communities.

One of the best ways you can acknowledge your volunteers’ contributions is by saying “Thank you” — tell your Volunteers you are grateful for their efforts, and tell them why.

What I Mean, Is…

An effective Volunteer Thank You Letter is a seemingly small yet crucial act, reflecting your view of their contribution to your organization.

  • Avoid writing a generic form letter.
  • Make the note special — that doesn’t mean making it fancy. You make it mean something special simply by writing their name and making it obvious this note is handcrafted just for them.
  • Get Specific about what he or she has contributed;
  • Write about why what they did/do is crucial to the success of your organization and what this personally means to you. Share a story or actual event to illustrate this point, if that makes sense.
  • Include your name and not just the faceless name of your company or group. You want to emphasize a person-to-person connection, because
  • Volunteers are people, not commodities.
Volunteers Rise By Lifting Others

Here are some sample thank-you note templates you may utilize and adapt as your find the right words for thanking your Valued Volunteers of all kinds:

Volunteer Thank You Letter Sample

Dear Sparky,

Thank you very much for your help during and after our annual food drive. Your logistics experience and organizational wizardry made a huge difference in how quickly and easily we dispatched food to those in need. We will utilize your plan for all our future initiatives.

Other local organizations have expressed awe at the smoothness and effectiveness of this year’s initiative, and they have requested your expertise for their ongoing projects as well.

Thank you once more, and we very much look forward to working with you again for the benefit of our community and beyond,

John Vanderloo
FoodCore

An Example Thank-You Letter to Valued Employee for Volunteering Skills / Donating Time

Dear Ray:

I know you have expended a great deal of personal effort in serving on the various top committees and task force of the International Business Committee of the Chamber of Commerce during the past six years.

To thank you adequately is impossible. You spent long after-business hours on various projects, sacrificing your personal time for the greater good of our citizenry. You took great care to see that members followed protocol in each situation and that no other board members felt slighted by the decisions made. Finally, we appreciate your invaluable business expertise and personal communication skills that brought pivotal contacts into our network for mutual benefit.

I do hope you have gained some inner satisfaction in knowing through your efforts you have made the city a better place to live and work.

Thank you sincerely for all the wholehearted assistance.

Cordially,

Mayor Robertson

Thank You for the Use of Your Community or Private Building

Dear Mr. Mendel:

On behalf of the City Theater Group, I want to express our great appreciation for your efforts and those of your staff in making available the Harstone Recreation Center for our productions during our own building renovations.

I know your generosity in making the center available to us was not without personal expense to your own organization. The utility bills increased because of our rehearsal and production time, as well as the expense of janitorial work.

As a very small token of our appreciation, we are enclosing 10 lifetime complimentary memberships for distribution to your senior executives or anyone within your organization especially involved in arranging our temporary use of the building.

In addition to enjoying the theater’s productions, we hope you also gain personal satisfaction not only in helping to minimize our own renovation difficulties but in providing a way for the entire citizenship to continue to enjoy the arts. Thank you. We trust the community will remember over the years your generosity of spirit.

Sincerely,

Hope Cosco

City Theater Group

Volunteer Thank You Note Template

[Date]

[Address of Person]

Dear [Person],

The record-breaking success of our annual VR show is a direct reflection of the kind of person you are — exceptionally dedicated to possibility and willing to do what it takes to realize a vision.

I would like to personally thank you for your commitment to our shared cause. [Describe the cause and what they have accomplished]. Without your support and enthusiasm, none of this would be happening at such a quick pace.

Other local organizations have expressed awe at the smoothness and effectiveness of this year’s initiative, and they have requested your expertise for their ongoing projects as well.

Thank you once more, and we very much look forward to working with you again for the benefit of our community and beyond,

Best Wishes,

[Name and Signature
of Yours Truly]
[Organization Name]

Thank Your School’s Event Volunteers

[DATE]

Dear [NAME OF VOLUNTEER]:

On behalf of the [Organization], I would like to personally thank you for your recent contribution of time to the [EVENT] on [DATE]. This event could not have been a success without the dedication and hard work of people like you.

I am happy to report that more than [this number of] parents, caregivers, students, and community members came together to support family engagement and academic achievement in our schools and communities [or other program goals, as appropriate].

Once again, thank you for your efforts!

Sincerely,
[PTA President]

Thank-You Note for Baptism

Thank-You Note for Holiday Church Service

Thank-You Note for Donation

Billie

I like to climb mountains, read Nietzsche, and explore the West Coast. I have a BA from York University and yet on this site I sometimes spell like an American (know your audience). Thank you. Thank you very much.

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