When it comes to building professional relationships, sending a thank-you email after a meeting is an essential part of the process. Whether you’ve had a job interview, met with a potential client, or networked with someone new, proper business etiquette suggests writing a short acknowledgment of the meeting, perhaps offering thanks for the opportunity.
Whatever your reason for meeting, we’ll provide some tips on how to write a great thank-you email after a meeting, as well as some example messages for different scenarios.
Tips for Email Subject Lines That Set You Apart
As for email content, we will get to that in a second. Just remember that your email subject line needs to grab the reader’s attention, and the content needs to succinctly remind them why you are worth connecting with professionally.
Examples of effective subject lines for different scenarios:
Email subject lines for after a work meeting that get attention:
- Follow-up on our meeting about [topic]
- Great meeting with you today!
- Action items from our meeting
Subject lines for after meeting a new contact at a networking event:
- Nice meeting you at [event name]
- Let’s stay in touch!
- Coffee meeting follow-up
Subject lines for after a job interview:
- Thank you for the interview
- Following up on our interview
- Excited to discuss next steps
Remember to keep your subject line concise, specific, and personalized to the situation. Avoid generic subject lines like “Follow-up” or “Checking in” or the worst: “Hello!” Make sure your subject line reflects the content of your email and catches the recipient’s attention; be creative.
After attending a networking event, everyone will be inundated with generic, cookie-cutter emails. To avoid getting lost in the crowd, be friendly, get straight to the point, and showcase your unique value.
Thank-You Email After a Job Interview
After a job interview, it’s important to follow-up with a thank-you email within 24 hours. This not only shows your appreciation for the interviewer’s time, but it also keeps you top of mind as they make their hiring decision.
Here’s a succinct example:
Dear [Interviewer’s Name],
I wanted to thank you for taking the time to meet with me today to discuss the [position] role at [company]. I enjoyed learning more about the company and the responsibilities of the position, and I appreciate the opportunity to share my qualifications with you.
Please let me know if you need any additional information from me. I look forward to hearing back from you soon.
Thank-You Email After a Sales Meeting
After a sales meeting, sending a thank-you email can help you stand out from the competition and keep the conversation going. Remember to focus on what they want, and how you help them solve their problem. Here’s an example:
Dear [Client’s Name],
Thank you for taking the time to meet with me today to discuss your business needs. I appreciate the opportunity to learn more about your company and how we can help you achieve your goals.
As we discussed, I will follow up with some additional information and pricing options for our services. Please let me know if you have any further questions or concerns.
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Thank-You Email After Networking Event
After attending a networking event or conference, sending a thank-you email to new contacts can help to solidify those connections and potentially lead to new opportunities. Here’s an example outline for you to work with:
Dear [Contact’s Name],
It was great meeting you at [event name] yesterday. I enjoyed our conversation about [topic discussed] and learning more about your work in [industry].
I would love to stay in touch and explore potential ways we can collaborate in the future. Please let me know if you’d be interested in grabbing coffee or setting up a call to discuss further.
Thank-You Email After a Mentorship Meeting
If you’re part of a mentorship program, sending a thank-you email after a meeting with your mentor is a great way to express your appreciation for their time and guidance. Here’s an example:
Dear [Mentor’s Name],
Thank you for meeting with me today to discuss my progress and provide feedback on my work. Your insights and advice have been invaluable in helping me grow and develop in my role.
I look forward to implementing your suggestions and continuing to learn from your expertise. Please let me know if there are any areas where I can improve, or if there are any topics you think we should cover in our next meeting.
Another Scenario: Thank-You Note after Meeting with a Mentor
I just wanted to take a moment to express my gratitude for our meeting today. Your guidance and wisdom are invaluable to me, and I always leave our conversations feeling inspired and motivated.
I appreciate the time you took to discuss [topic], and I look forward to continuing to learn from you in the future. Thank you for your mentorship and support.
Thank-You Note after Meeting with a Potential Client
Thank you for taking the time to meet with me today to discuss your [product/service]. It was great to hear more about your needs and goals, and I appreciate the opportunity to learn more about how we can help.
I enjoyed our conversation and look forward to continuing our dialogue. Please don’t hesitate to reach out if you have any further questions or if there’s anything else we can do to assist you.
Thank-You Email for Meeting with a Colleague
I wanted to thank you for taking the time to meet with me today to discuss [project/issue]. Your insights and suggestions were incredibly helpful, and I feel much more confident moving forward with this project.
I appreciate your support and collaboration, and I look forward to continuing to work together. Please let me know if there’s anything I can do to support your projects as well.
Best, [Your Name]
Sending a thank-you email after a meeting is a necessary part of building and maintaining professional relationships. Whether you’re following up after a job interview, sales meeting, networking event, or mentorship meeting, taking the time to express your gratitude can go a long way in strengthening your connections and opening up new opportunities because people like you.
Writing a thank-you email after a meeting may seem like a small gesture, but it can change the trajectory of your career. By appreciating the time of those who meet with you and acknowledging their contribution, you improve your life and the life of others, so take the time to write a thank-you note. Thanks for reading and I hope you take advantage of the preceding examples to help you create thoughtful and effective thank-you emails for any meeting scenario.
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