Thank-You Note for the Gift in the Workplace

By Billie •  Updated: 04/05/23 •  5 min read

As professionals, we spend a significant amount of our time at work. And during this time, we build strong relationships with our colleagues. Whether it’s a birthday, a work anniversary, or a holiday celebration, it’s not uncommon to receive gifts from our colleagues.

In these instances, it’s important to take the time to show appreciation and gratitude for the thoughtful gesture. One of the best ways to do this is by crafting a heartfelt thank-you note. In this article, we’ll explore the key components of a thank-you note and how to write one that will truly make an impact.

How to Write a Gift Thank-You Note in the Workplace

  1. Start with a Personal Greeting

Begin the thank-you note with a personal greeting. Address the person by name and express your gratitude for the gift they gave you. This shows that you’re not only acknowledging the gift, but you also appreciate the person who gave it to you.

  1. Express Your Gratitude

Next, express your gratitude for the gift. Be specific about what you appreciate about the gift and how it made you feel. For example, if a colleague gave you a new coffee mug, you could say, “Thank you so much for the beautiful new coffee mug. I love the design, and it’s been a joy to use during my morning coffee breaks.”

  1. Share the Impact

Share how the gift has impacted you. This could be something as simple as making your day brighter or adding convenience to your workday. This step is important because it shows the person that their gift has made a difference.

  1. Acknowledge the Relationship

Acknowledge the relationship you have with the person who gave you the gift. This can be done by thanking them for their support or expressing how much you enjoy working with them. This shows that you value the relationship and the gift is a reflection of that.

  1. End with a Positive Message

End the note with a positive message. This can be something as simple as wishing the person a great day or expressing your excitement for the next project you’ll work on together. This helps leave a lasting positive impression.

Taking the time to write a heartfelt thank-you note is a simple way to show your appreciation and gratitude for a gift in the workplace; remember, a small gesture of kindness can go a long way in building strong connections and fostering a positive work environment.

Examples of Business “Thank You for the Gift” Note Wording

Example 1: Thank you for the thoughtful gesture

Dear Lana:

great gift choice of happiness

The luscious fruit basket was waiting in my room when I checked into the hotel last Thursday for the convention. What a nice surprise! –- Especially after the usual airline delays and missed connections.

I had a bedtime snack and retired for the night, knowing someone still thought of nice things to do for other people. I enjoyed the fruit again for breakfast; thanks to your being so considerate, I didn’t have to worry about finding a breakfast place or calling room service and wondering whether the meal would appear on time.

You were so thoughtful. Thank you! Your gesture certainly started my convention week on a warm note.



Example 2: Thank you for the thoughtful gift (from coworker)

Dear Bob,

I wanted to take a moment to express my gratitude for the thoughtful gift you gave me at work. It was such a kind gesture and it truly made my day.

Your generosity and kindness are greatly appreciated, and I feel so lucky to work alongside such wonderful colleagues. The gift was not only thoughtful, but it also reflects the strong bonds we have built as a team.

Once again, thank you for your kindness and for taking the time to think of me. It truly means a lot to me.



Example 3: Thank-you note for the gift from a mentee

Dear Mr. Lopez:

Your Moleskine Pen and Notebook set arrived in my office today. Thank you so much. Somehow I have managed to lose the last two I’ve had — perhaps because I find them so nice to use and consequently carry them around in every available pocket.

You were thoughtful to remember me in this way, and I do wish you the best with your research project.



Example 4: Thank-you note for the gift from a mentor

Dear Sasha:

Thank you for the copy of The Modern Programmer: How to Handle People As Well As You Handle Data. I’m very anxious to read it and lower the level of my ignorance! The table of contents tells me this is a book I’ll want to share and to recommend to others in my circle. It is a book I would have dearly loved to have had available when I was just getting my feet wet.

I appreciate your thoughtfulness in sending it.




Q: Should I handwrite or type the thank-you note?

A: Either option is appropriate. Handwritten notes can add a personal touch, but typed notes are also acceptable.

Q: When should I send the thank-you note?

A: It’s best to send the thank-you note as soon as possible after receiving the gift.

Q: Do I need to include a gift in return?

A: No, a thank-you note is sufficient. However, if you do choose to give a gift in return, make sure it’s appropriate and within your budget.

Q: How long should the thank-you note be?

A: A thank-you note should be brief and to the point. A few sentences are sufficient.

Q: What if I don’t know the person very well?

A: Regardless of how well you know the person, it’s important to acknowledge the gift and express your gratitude.


I like to climb mountains, read Nietzsche, and explore the West Coast. I have a BA from York University (2003) in Toronto, Canada, and yet on this site I sometimes spell like an American (know your audience). Thank you. Thank you very much.

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